Executive Assistant – Global Health & Genomic Data

Job Description

About the CompanyWe are supporting an innovative, venture-backed startup operating at the intersection ofgenomic data, global health, pharmaceuticals, animal health, and agricultural technology.

The company is building a marketplace and brokerage for the exchange of non-human genomicdata, working with organisations and senior stakeholders around the world.

As an early-stage company, the team is small, fast-moving, and highly focused. The foundersregularly interact with senior government, healthcare, scientific, legal, and internationalstakeholders, making this a role where discretion, responsiveness, organisation, and soundjudgment are essential.

About the RoleWe are looking for a highly reliable and proactive Executive Assistant to provide direct supportto the founders.This is not a traditional high-volume administrative role. The workload may fluctuate but whensomething needs to be handled, it is often time-sensitive and important.

The successful candidate will be someone who can operate independently, understandpriorities, communicate professionally, and handle sensitive information with absolute discretion.

Key ResponsibilitiesExecutive & Administrative Support● Manage and coordinate calendars and meetings● Monitor incoming emails and respond or flag items appropriately● Ensure important messages and meeting requests are handled promptly● Coordinate meetings with senior and international stakeholders● Follow up professionally and persistently with contacts who have gone quiet

● Keep track of outstanding conversations, commitments, and follow-ups● Prepare and organise documents for meetings and external stakeholders

Research & Ad-Hoc Support● Conduct research and identify suppliers, services, venues, and other resources internationally● Assist with organising events and travel-related requirements● Research and coordinate local suppliers in international locations● Support the founders with ad-hoc personal and professional administrative tasks

Notion & Documentation● Maintain information and documentation within Notion● Create, organise, edit, and share Notion documents● Keep Notion records accurate and up to date● Help ensure Notion remains the company's central source of information

Financial & Document Administration● Organise and categorise company expenses● Help turn expense information into useful data for weekly and monthly reviews● Prepare documentation for accountants, tax advisors, and lawyers● Manage sensitive documents and ensure deadlines are clearly tracked

Confidentiality & Information Security● Handle highly sensitive business, legal, scientific, and personal information● Maintain strict confidentiality at all times● Exercise excellent judgment when dealing with sensitive communications and documents● Follow appropriate data security and confidentiality procedures

What We're Looking For

The ideal candidate will have:● Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role● Excellent written English and professional email communication skills● Strong organisational and time-management skills● Excellent attention to detail● The ability to prioritise urgent tasks effectively● Strong judgment and common sense● A proactive, "figure it out" mentality● The ability to work independently with minimal supervision● Experience managing calendars, meetings, and correspondence● Experience working with Notion● Comfort using Slack● Strong document management and administrative skills● A high level of discretion when dealing with confidential information

AI Experience – Nice to Have

The company uses Claude extensively for analysis and research.You do not need to be an AI expert, but familiarity with tools such as Claude or ChatGPT wouldbe a strong advantage.The ability to take a task, use AI effectively to assist with it, and deliver a polished result wouldbe highly valued.

The Right Personality

Discreet – You will be trusted with highly sensitive information.Responsive – When an important email or request arrives, it needs to be handled promptly.Proactive – You should be able to identify what needs doing without waiting to be asked aboutevery step.Persistent – The founders regularly communicate with extremely busy senior stakeholders, sopolite and professional follow-up is an important part of the role.Resourceful – Whether it's finding a caterer in Armenia, organizing a meeting, or tracking downinformation, you should be comfortable figuring things out.Calm under pressure – Priorities can change quickly, and some tasks will be time-sensitive.Professional – You will be representing senior executives when communicating with high-levelcontacts around the world.

Why Join Assist World?

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$50 birthday bonus

$200 testimonial bonus

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