Virtual Assistant

Job Description

CareerSwift is a technology company focused on making the job search process simpler, faster, and more effective. Our platform combines AI-powered tools and practical career solutions to help job seekers create stronger applications, improve their professional profiles, and navigate their job search with greater confidence.

We are growing our team and are looking for an organized and proactive Virtual Assistant to support day-to-day administrative and operational activities across the company.

As a Virtual Assistant, you will provide remote administrative support to different members of the CareerSwift team. You will help keep information organized, maintain internal records, coordinate schedules, prepare documents, and handle a variety of recurring operational tasks.

This is a great opportunity for someone who is highly organized, comfortable working online, and interested in gaining experience in a fast-moving technology environment.

Previous experience as a Virtual Assistant is helpful, but it is not required. We are open to candidates at the beginning of their careers who demonstrate strong communication, reliability, and attention to detail.

Responsibilities

• Provide day-to-day administrative support to the CareerSwift team.
• Manage calendars, meetings, reminders, and basic scheduling activities.
• Organize documents, spreadsheets, folders, and internal records.
• Enter, update, and verify information in company systems and databases.
• Prepare simple reports, documents, presentations, and spreadsheets.
• Support data collection and basic research tasks.
• Monitor shared inboxes and help organize incoming requests.
• Assist with updating CRM records, contact lists, and internal trackers.
• Coordinate information between different team members when needed.
• Help prepare materials for internal meetings and follow up on action items.
• Perform basic internet research and summarize findings clearly.
• Support customer, operations, marketing, or recruitment teams with routine administrative tasks.
• Identify missing or incorrect information and communicate issues to the appropriate team member.
• Assist with other operational and administrative projects as the company grows.

What We Are Looking For

• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working independently in a remote environment.
• Basic proficiency with Microsoft Office or Google Workspace.
• Confidence working with spreadsheets, email, online documents, and web-based tools.
• Ability to prioritize multiple tasks and meet deadlines.
• Willingness to learn new systems and processes.

Nice to Have

• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Assistant.
• Experience working with CRM or project management tools.
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Trello, Asana, or similar platforms.
• Experience supporting a remote or distributed team.
• Interest in AI, technology, career development, or digital products.

Compensation

$38,000 - $48,000 per year, depending on experience and qualifications.

Additional benefits and employment details will be discussed during the hiring process.

What We Offer

If you are organized, dependable, comfortable working with digital tools, and looking for an opportunity to build your experience in a remote technology company, we would be happy to hear from you.

Apply today and join CareerSwift as we build smarter tools and experiences for modern job seekers.

Location: Remote

Salary Range: 38,000 - 48,000 USD (gross, annually)

• Fully remote work environment.
• Opportunity to gain hands-on experience in a growing technology company.
• Exposure to different areas of the business, including operations, customer experience, marketing, and product.
• Practical experience with modern digital and AI-powered tools.
• Supportive and collaborative team environment.
• Opportunities to expand your responsibilities as the company grows.