Virtual Legal Assistant

About the Role

Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time.

Key Details

• Schedule: 20 hours/week to start, with potential to grow to full-time

• Time Zone: Must work Eastern Time (ET) business hours

Responsibilities

• Open and organize new case files

• Manage the attorney's calendar and schedule meetings

• Provide light legal support work as needed

• Prepare and file documents with the courts as directed by the attorney

• Maintain organization within Time Matters case management software

• Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions

• Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings

• Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets

• Support overflow work for the firm's in-house legal assistant

Requirements

• Minimum 3-4 years of experience as a legal assistant or virtual assistant

• Strong proficiency in Microsoft Excel (near-essential)

• Experience using Microsoft Outlook

• Familiarity with Time Matters software preferred; training will be provided

• Highly organized with strong attention to detail

• Comfortable with data entry and general administrative/legal support tasks

• Available to work during Eastern Time business hours

Nice to Have

• Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)