General Ledger Manager

Summary

The GL Manager is a hands-on people leader who owns payroll accounting, prepares equity rollforwards, oversees accounts payable (coding and payouts), and performs monthly flux/variance analysis (including COGS vs. SG&A classification review), while also serving as the reviewer of all work performed by the Senior GL Accountants and, by extension, the GL Accountants who report into them. This role manages a team of three -five (two Senior GL Accountants, an AP Specialist, and the GL Accountants) and is accountable for the accuracy, timeliness, and audit-readiness of the general ledger areas owned by the team. The general ledger areas owned by the team include, but are not limited to: bank transaction coding/uploading, cash reconciliations, prepaid expenses, fixed assets (including capitalized software) leases, accrued expenses, accounts payable, expense reports & corporate credit cards, and payout expenses and returns and intercompany clearing.

This is a leadership role that combines direct ownership of several close areas with day-to-day coaching, review, and prioritization of the broader accounting team's work. As Topstep's finance organization continues to mature, the specific accounts and processes owned by this role may shift; the GL Manager is expected to flex into new areas (e.g., intercompany, cash/bank accounting, leases, or other balance sheet areas) as priorities evolve and to help define ownership as the team scales.

Key Responsibilities

• Leadership & Team Management
• Directly manage and develop the two Senior GL Accountants and the AP Specialist, including workload prioritization, coaching, and performance management.
• Provide second-level review and sign-off on work performed by the GL Accountant(s) who report into the Senior GL Accountants, ensuring consistency and quality across the full team.
• Set daily and monthly priorities for the team in line with the month-end close calendar established with the Assistant Controller and Controller.
• Identify staffing, training, and process gaps within the team and recommend solutions to the Assistant Controller.
• Hold the team accountable for timely, accurate, and well-documented deliverables; escalate risks or resourcing constraints proactively.
• Payroll Accounting
• Own execution of all payroll-related journal entries, including regular payroll, subsidiary expense allocations, fringe benefits, and management fee allocations.
• Partner with People/HR and Payroll on GL mapping, coding of new departments/entities, and resolution of payroll data discrepancies.
• Reconcile payroll-related balance sheet accounts (e.g., accrued payroll, payroll clearing, benefits) on a monthly basis.
• Maintain and continuously improve payroll accounting SOPs, including CSV upload templates for payroll, accruals, and subsidiary expense allocations.
• Accounts Payable Oversight (Coding & Payouts)
• Oversee AP coding accuracy across vendors, departments, and entities, including review of the AP Specialist's day-to-day coding.
• Provide guidance and approver training so that vendor coding is applied consistently and correctly at the point of entry.
• Oversee payout-related AP activity in partnership with the Senior GL Accountants, including bill creation, payout returns, and related AP reconciliations.
• Review and approve AP aging, prepared by the Senior GL Accountant, on a recurring basis and ensure aging ties to the trial balance; drive resolution of long-outstanding items.
• Monthly Flux / Variance Analysis
• Perform monthly period-over-period (and budget-to-actual, as applicable) flux analysis for accounts owned by the team, including payroll, AP-driven expense accounts, and COGS/SG&A lines.
• Investigate and document explanations for significant fluctuations; distinguish true business drivers from coding or classification issues.
• As part of this analysis, review COGS vs. SG&A classification across the chart of accounts to ensure new vendors, expense types, and cost-sharing arrangements are mapped and coded appropriately.
• Summarize flux commentary for the Assistant Controller and Controller ahead of monthly and quarterly reporting deadlines.
• Equity Accounting
• Prepare and maintain monthly equity rollforward schedules for Topstep LLC and applicable subsidiaries, capturing contributions, distributions, in-kind transfers, and net income allocations.
• Ensure equity rollforwards tie to the trial balance each month and are supported by underlying agreements, board/member approvals, and intercompany documentation.
• Partner with Legal, Tax, and outside advisors on the treatment of in-kind contributions, intercompany transfers, and entity restructurings impacting equity.
• Provide a quarterly summary of equity activity to the Assistant Controller and Controller for review.
• Review of GL Team’s Work & Balance Sheet Ownership
• Review and approve balance sheet reconciliations, journal entries, and supporting schedules prepared by the Senior GL Accountants prior to Assistant Controller review. This may include review of bank transaction coding/uploading, cash reconciliations, prepaid expenses, fixed assets (including capitalized software), leases, accrued expenses, accounts payable, expense reports & corporate credit cards, and payout expenses and returns and intercompany clearing.
• Ensure every account owned by the team has a clearly identified preparer/reviewer, a documented process, and audit-ready support.
• Resolve or escalate aged and complex reconciling items surfaced by the team.
• Audit & Compliance
• Prepare and/or review audit schedules and support requests related to owned general ledger areas, as requested by the Assistant Controller and Controller.
• Maintain documentation standards that are audit-ready at all times across the team's owned areas.
• Adhere to internal controls and company accounting policies; identify and flag control gaps to management.
• Process Improvement & Systems
• Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas and the broader team's workflow.
• Leverage NetSuite and related tools (e.g., CSV import templates, reconciliation tools) effectively; support system improvements as directed by the Assistant Controller and Controller.
• Partner with cross-functional teams (People/HR, FP&A, Treasury, Product/Engineering) to ensure payroll, AP, and other data flows accurately into the general ledger.
• Additional Responsibilities
• As Topstep's finance team continues to grow and evolve, the responsibilities of this role may expand or shift over time depending on business needs.
• The GL Manager may be asked to take on ad hoc projects or other duties as assigned by the Assistant Controller or Controller. This role requires flexibility and a willingness to support the team's needs as the organizational structure develops.

Required Qualifications and Key Competencies

• Bachelor's degree in Accounting or Finance.
• 6-8 + years of progressive accounting experience, including:
• Hands-on experience with month-end close across multiple GL areas;
• Experience with payroll accounting, accounts payable, and expense classification (COGS vs. SG&A);
• 2+ years directly managing or supervising accounting staff; and
• Experience reviewing the work of others and providing constructive feedback.
• Experience capitalizing internally developed software required.
• Experience with NetSuite or a similar ERP system required.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, etc.).
• Experience with high-volume, multi-entity, or multi-processor environments required.
• Strong organizational skills and ability to manage multiple close deadlines and direct reports simultaneously.
• Detail-oriented with strong analytical and problem-solving abilities.
• Effective communicator with the ability to coach staff and work cross-functionally.
• Demonstrated ability to bring structure and process discipline to evolving or ambiguous areas of ownership.
• CPA or active pursuit of CPA preferred.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $140,000 - $160,000 annually.
• The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Equal Opportunity Employer

We are committed to fostering an inclusive environment where all employees and applicants are valued.

Interested in the role? Apply today with your resume!

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Notice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence ("AI") in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third-party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.

The collection, use, and handling of your data provided in response to this job posting is described further in our Privacy Policy. If you are a California resident, please review our California Notice at Collection.